Data Fields on Parts

Qty

Enter the quantity of the part that is being added to the service.

If the quantity on the Parts window defaults to 1 and the Qty box is skipped a default quantity was established in the system variable 'DefaultQty'. You may change the quantity by either clicking in the Qty box or pressing Shift and Tab simultaneously on the keyboard. Refer to 'System Variables' for more information regarding the 'DefaultQty' variable.

Sku

If the part is bar coded and you have barcode scanning capabilities, scan the barcode in the Sku box. If the barcode is found in the barcode reference table, the barcode number will change to the part's sku number and the information pertaining to the part will appear in the appropriate fields.

If the item is not bar coded or you do not have barcode scanning capabilities, in the Sku box enter the sku number of the part being added to the service. If you are not sure of the sku number, press the F6 key on your keyboard in order to Display Inventory. If the item is found in Display Inventory, click on the row to select it and click the Select button. The information pertaining to the item will be brought forward to the Parts window. Refer to 'Display Inventory' for more information.

If the sku entered is found in the inventory file at the location specified on the Repair Ticket, the information pertaining to the part will appear in the appropriate fields.

If the sku entered is not found in the inventory file at the location on the Repair Ticket, you must enter the category, description and price information. Once the ticket is billed, the part will then be saved in the sold file as a sales exception.

Cat

If the Sku entered was found in the inventory file, the category of the item will automatically appear in the Cat box and cannot be changed.

If the Sku entered was not found in the inventory file, click in the Cat box and select the applicable category from the drop down list.

Categories are established in 'Categories' on the Inventory Maintenance menu.

Description

If the Sku entered was found in the inventory file, the description of the item will automatically appear in the Description box. To change the description, click in the Description box and type the description as applicable.

If the Sku entered was not found in the inventory file, the description of the category will appear in the Description box. It is recommended that you change the description to be more descriptive of the part in order to minimize confusion when listing repair and sales reports.

Price Ea

If the Sku entered was found in the inventory file, the price each associated with the part will automatically appear in the Price Ea box. The price of the part that appears as Price Ea is the Our Price assigned to the item.

If the Sku entered was not found in the inventory file or if the price of the part is 0.00, the Price Each must be entered. This is the price before discounts.

Extended

The Extended price is the Qty x Price Ea. The extended price is automatically calculated and cannot be changed.

Discount

The discount you are giving the customer on the part.

If you are giving a percentage discount, type a dash (-) before the decimal percentage.

Example: If you are giving a 15% discount, type -.15 in the Discount field.

If you are giving a dollar amount discount, simply type the amount.

Example: If you are giving a $15.00 discount, type 15.00 in the Discount field.

Total

The Total price is the Extended Price less any discounts.

If the part was found in your inventory file, the amount in the Total box will be compared with the Minimum Price on the part. If the total price falls below the minimum price, a warning will appear on screen. You have the option to Override. If the employee currently logged on does not have access to override, an employee who does must type their sales password.

Click the OK button in order to add the part to the Repair Ticket. Continue adding parts as required for the services on the repair ticket.